I4A ILLINOIS ASSOCIATION OF AREA AGENCIES ON AGING

2365 Country Road

Belleville, IL 62221

PH: 1*800*326*3221 or FAX: 618*222*2567

Board members

Minutes of the I4A Meeting

October 23, 2018

Meeting Date: October 23, 2018

Location: Conference call

Meeting called to order by __Joy P._ at (time) _12:30_p.m.

Attendance: See attached sheet for attendance and for recording roll call votes

Members Present: __See attached form__

Guests Present: Terry S., Maureen M., John C., Diane S., Vanessa K.

Agenda Item Number For roll call vote
PSA	First	Last	In Attendance
01	Grant	Nyhammer	x
02	Marla	Frocznak	x
03	Barbara	Eskildsen	x
04	Keith	Rider	x
05	Susan	Real	x
06	Lynn	Niewohner	x
07	Carolyn	Austin	x
08	Joy	Paeth	x
09	Tracy	Barczewski	x
10	Shana	Holmes	x
11	John	Smith	x
12	Joyce	Gallagher
13	Jonathan	Lavin	x

*Committee Lists: (Chair is listed in bold italics.)

Executive

Joy Paeth - President

Marla Frocznak – Vice-President

Barbara Eskildsen - Treasurer

Shana Holmes- Secretary

Attend & Vote rec

Minutes of past meeting by: Shana Holmes/Secretary

Minutes: August 21, 2018

Motion: Accept minutes May meeting minutes

[x] as presented [ ] * as corrected

*corrected:

MOTION BY: Carolyn A. SECONDED BY: Susan R.

Discussion:

[] VOICE VOTE [ ] ROLL CALL VOTE #

[x] APPROVED [ ] NOT APPROVED

i) Treasurer’s Report: Barb-Report

MOTION: Accept the report as presented. All AAA’s have paid their dues except the City of Chicago.

MOTION BY: Lynn N. SECONDED BY: Marla F.

Discussion:

[] VOICE VOTE [ ] ROLL CALL VOTE #

[x] APPROVED [ ] NOT APPROVED

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Government Strategies: Terry/Maureen/John

Discussion: Focus on the election, early voting has started. Fourty members in the house and senate who are retiring, this equates to approximately 20-25% change. Harris is also resigning. Pam was a leader in the Illinois Senate for decades and she is retiring. The loss within the house comes with unprecedented turnover and talent. AAA’s will need to meet with new state representatives and state senators. The Governor’s race is favorable for JB Pritzker (up by 16&20 points). A 3^rd party candidate McCann, sending mailers into favorable districts (within the Republican party). If Pritzker is elected, we should reach out to his campaign-Clair Lynnburg is the campaign manager (John Carr has email contact). Veto session-Tues.,Wed.,Thurs., prior to Thanksgiving. The Governor has vetoed three pieces of legislation. HB 4771 is a focus. The strategists recommended I4a produce a list to the Governor (perhaps in a meeting), of potential Directors to consider for appointment.

Committee Reports

Legislative: Susan Real

Alerts will continue and send to legislatures, first one will be in November, next in January. This focus will be around education and services and delivered during general assembly. The legislative conference calls will continue on Mondays. We expect to hold the first on in November. General election, reauthorization of OAA, whole new slate of legislatures who will need education, transition team with Governor’s office and a lot to discuss. I4a has a reference/education pamphlet referred to as green book-which is a nice presentation a booklet to introduce legislatures (new and current). This outlines aging services. Jon will try and get this document finished prior to his retirement.

Social Isolation: Marla Fronczak

Barb E., sent area plans of each PSA (for the committee), to Joy. This was to assist in reviewing each state initiative piece of social isolation as presented in each area plan. The social isolation discussion/presentation meeting will be held in November. It will be in Springfield.

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Old Business

I: IDoA Leadership Changes-With retirement rates at a high level and the possible transition of a new Governor, the department will need training. John Holton may already be a connection as possible Director under JB. An investigative group has been formed toward assisting with transition education and possible appointment suggestions. This committee group consists of Joy, Marla, Diane, Barb and Carolyn. Barb is the chair of this committee group.

II: Grants Management System- Kim McCahill

Smart Temple-7, 8 & 2 have put in a development cost and Age Options is testing the pieces and test driving it with their RFP process in December. This automates monitoring and grants/NGA’s. The entire life cycle of a grant. Susan Real is interested but does have her own grants management system. Her system operates differently than this particular system.

III: Home Delivered Meal Portal-Diane Slezak

Portal was going to be used as an example. Information will be asked further from I4a during the I4a/IDoA conference call on 10/24/18.

New Business

I: IDoA Conference Calls– Joy P.

MOTION: Recommend to the Department on Aging, the calls be restricted to OAA Fiscal and APS Services.

MOTION BY: Jon L. SECONDED BY: Barb E.

Discussion: To continue or not with the bi-monthly conference calls in addition to the face to face. The calls came from Jon L., initiating them. This was due in part to the community care program and not being informed as this topic was brought up at the end of our face to face meetings. I4a was also concerned about the next dollar and these meetings helped ask these questions. Betsy’s topic should be at the beginning of the meeting (IDoA/I4a) meeting, rather than at the end. Concerns going forward would be to have updates to the funding, especially with the new transitions in staff. It would also be suggested that IDoA ask I4a for meeting concerns. The issues with APS and having Lois or other representative, should be present on the call as well. Should other issues arise, things can be added if needed.

[] VOICE VOTE [ ] ROLL CALL VOTE #

[x] APPROVED [ ] NOT APPROVED

Attend & Vote re

Hot Topics

Advisory Councils-Jon L., and Lynn N., have been in the field of aging as long as advisory councils had been around 40+ years each. Information on the function of what an advisory council is responsible for was sent out to each AAA. Some best practices: Joy- uses advisory council in administering area plan using them strategically from i) housing ii) focus groups but still have struggles. Joy also uses the council as a scoring group. Jon L-had some success bringing issues to the full council. Council members are sent out to meal centers, etc., but not always illuminating. Members are selected through council members, geographically placed, have interest in the region or even persons who have comments to the public document. Involvement in public hearings-Susan does use the council as part of the planning process. Use focus groups in advocating and igniting discussion of needs. Target consumers, advocates for senior programs and service providers (without the conflict of interest). LGBD community representatives and Centers for Independent Living are also involved and gathering input. Challenges: Finding volunteers to meet each point as outlined in the advisory council requirements. The question of best practice can be a concern when an advisory council member would be advanced into board membership. The advisory council is separate from the board of directors. Advisory councils which involve providers can cause an issue with conflicts of interest in voting. If a council should be developed with providers and votes would be called, a provider would need to recuse themselves due to conflict. This could cause a challenge in completing business items.

SET TIME AND PLACE FOR NEXT MEETING:

NEXT MEETING: The next meeting is scheduled for January 22, 2018. __

ADJOURN AT (TIME): _2:30_p.m.

MOTION: Adjourn meeting

MOTION BY: Jon L.

SECONDED BY: Lynn N.

[] VOICE VOTE [ ] ROLL CALL VOTE #

[x] APPROVED [ ] NOT APPROVED

MINUTES COMPLETED BY: Shana A. Holmes, I4A Secretary