Minutes of the I4A Meeting

March 20, 2018

 

Meeting Date:  March 20, 2018

Location:   3100 Montvale Dr. Springfield, IL

Meeting called to order by __Tracy B.__ at (time) __12:30__p.m.

 

Attendance:  See attached sheet for attendance and for recording roll call votes

Members Present: __See attached form__

Guests Present:  Terry S.

 

*Committee Lists: (Chair is listed in bold italics.)

 

Executive

Tracy Barczewski - President

Jon Lavin– Vice-President

Barbara Eskildsen - Treasurer

Shana Holmes- Secretary

 

 Attend & Vote rec
 

Agenda Item Number

For roll call vote

PSA

First

Last

In Attendance

 01

Grant

Nyhammer

X (phone)

02

Marla

Frocznak

x

03

Barbara

Eskildsen

x

04

Keith

Rider

 

05

Susan

Real

x

06

Lynn

Niewohner

X (phone)

07

Donna

Bileto

x

08

Joy

Paeth

x

09

Tracy

Barczewski

x

10

Shana

Holmes

X (phone)

11

John

Smith

X (phone)

12

Joyce

Gallagher

 

13

Jonathan

Lavin

x

Minutes of past meeting by:  Shana Holmes/Secretary

 

Minutes:  January 23, 2018/February 15, 2018

Motion: Accept minutes August meeting minutes

 

 [x] as presented                                    [ ] * as corrected

*corrected:  January 23rd minutes-DOE are used for managed care clients.

MOTION BY:  Jon L.              SECONDED BY:  Barb E.

Discussion:

 

[] VOICE VOTE                                               [ ] ROLL CALL VOTE #

[x] APPROVED                                                  [ ] NOT APPROVED

Treasurer’s Report:  Barb

MOTION: Accept treasurer’s report as presented. Outstanding revenue is Chicago dues to I4a. City of Chicago was contacted by Joy P., and Jon L.

 

MOTION BY:  Jon L.                          SECONDED BY:   Marla F.

Discussion:

 

[] VOICE VOTE                                                           [ ] ROLL CALL VOTE #

[x] APPROVED                                                              [ ] NOT APPROVED

 Attend & Vote re
 
_____________________________________________________________________________________

Government Strategies:  Terry

Discussion: March 20th (today), could set the state for the election year. The Republicans primary is a very conservative election. The Governor has violated the bond with the Republican based party. Medicaid/Managed Care- and how much is overspent or saved, will be determined at an expended amount of time. Sexual Harassment Policy – Terry will take and have Maureen/John look over (I4a members are not employees).

Issue: N4a & Legislative: Jon

Discussion: N4a update, appropriation bill has been put together, vote pending (23rd). Appointments have been made for the upcoming N4a policy briefing/meeting with Senators in D.C. The N4a conference for (retired Directors), in Chicago is in July. SB2913-neutral. SB 1628 and Senate Amendment 2 – paying CCU’s to do Medicaid enrollment (stems from CCP cost savings measure).

_____________________________________________________________________________________

Issue: OASAC:  Susan

Discussion: Meeting was in February. There was an update on the managed care reports-services being provided. Revisions of choices for care (legislation) discussed; and the posting of automated medication dispensing program. _____________________________________________________________________________________

Issue:  LiHeap: Barb

Discussion: There wasn’t a meeting, the next meeting is in April.

_____________________________________________________________________________________

Issue: CCPAC:  Shana

Discussion: Handouts and minutes were sent out. MCO contracts are a worry. Nutrition Risk Assessments will be done over the phone by MCO companies. MCO Point person Laura McCurdy.

_____________________________________________________________________________________

Issue: CRP Group: Joyce G

Discussion:

_____________________________________________________________________________________

 

 

 

New Business

 

I:  Role of IDoA in training AAA staff and Board: Donna

 

Discussion:  Regional and Betsy came to train Donna’s Board (per a request from a Board of Director). Donna was unaware of this request. IDoA stated they could come and train a Board should it be requested. IDoA doesn’t recognize we are separate from the Department.

 

II: IDoA FOIA/OMA Policy:

 

Motion: I4a doesn’t recognize your authority to impose this policy.

 

Motion by: Jon L.                                 Seconded by: Donna B.

 

Discussion: What are the consequences if we don’t abide. What is their statute to back this policy up? Roberts Rules of Order doesn’t put discussion in their minutes (a lot of us do). Actions taken by our Boards are motions. IDoA doesn’t have the legal authority to impose the policy. They would have to go through administrative rules. They can’t contradict our contracts. The Department on Aging can’t medal in the AAA’s or retribution for not complying. No authority to hold our funding, change our area plan or de-designate us. The policy wasn’t from anyone in general from the Department. We need to take a stand whether we are subject to it or not and if not we need to stand on that.

 

[] VOICE VOTE                                                           [ ] ROLL CALL VOTE #

[x] APPROVED                                                              [ ] NOT APPROVED

 

III: Critical Incident Reporting: Marla

Workgroup will be: Kim K. (13), Barb E. (3), Joyce G. (12), Tracy B. (9), and Kiyon (8).

 

Discussion: Trying to be advocates. The CCU’s were told to not do any case management, refer them to the MCO’s and the AAA’s. CCU’s are sending housing assistance questions to the AAA’s to find housing. Assessments were done by CCU’s.

 

IV: Report from Executive Committee Legislative: Tracy, Barbara, Jon, Shana

Barbara E., put together a letter in order to gather information on legislative leaders.

 

Motion: Complete an RFP for I4a to place a bid in 2020 for legislative liaison.

 

Motion by:   Joy P.                 Seconded by: Donna B.

 

Discussion: It’s important to do this.

 

[] VOICE VOTE                                                           [ ] ROLL CALL VOTE #

[x] APPROVED                                                              [ ] NOT APPROVED

 

 

 

 

 

 

V: Issue-State-wide Initiative:

 

Discussion: As a group we can do some pretty amazing things. Technology was mentioned before in helping combat loneliness vs. social isolation. N4a has taken the isolation piece and turned it into dementia friendly. Music and memory/iPods. The workgroup was asked by the Dept., to give ideas to the State-wide Initiative.      

 

VI: Letter of Support-Michael O’Donnell-Matter of Balance

 

Discussion: Rush has obtained a grant for a Matter of Balance. The application is due to ACL on April 21st. Michael would like our letters by April 6th. There will only be six states selected. Grant from 2018-2021.

 

VII: Accounting software

 

Discussion: Donna B., would like to know the name of each AAA’s accounting software. Please email Donna or her Fiscal Manager with that information.

 

SET TIME AND PLACE FOR NEXT MEETING:

NEXT MEETING: The next meeting is scheduled for May 23, 2018. __

 

ADJOURN AT (TIME): _4:06_p.m.

 

MOTION: Adjourn meeting

 

MOTION BY:  Jon L.

 

SECONDED BY:  Susan R.

 

[] VOICE VOTE                                               [ ] ROLL CALL VOTE #

[ ] APPROVED                                      [ ] NOT APPROVED

MINUTES COMPLETED BY:    Shana A. Holmes, I4A Secretary