Illinois Association of Area Agencies on Aging
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Illinois Aging Services
Meeting Minutes
Area Agency on Aging for Lincolnland

Call to Order- 4:00 p.m. by Chairman John Smith. Present/Absent: PSA 01- Nyhammer (phone), 02- Jones/Fronczak, 03- Eskildsen, 04- Rider, 05- Real (phone) , 06- Niewohner, 07- Hubbard, 08- Paeth, 09- Barczewski (phone), 10-Holmes, 11- Smith, 13- Lavin, Absent: PSA 12- Gallagher.

Old Business

Update on the GWEP-IL “CATCH ON” Project--- Ms. Greuel reported participation with the RUSH Team by phone regarding curriculum development and design/redesigns to make the learning modules friendlier. Current focus is on the dementia module and the inclusion of case studies. Her hope is that this module will be ready by the end of this year! Reminder: Only five (5) AAAs have completed the 4 Basic modules! When “completer” information is documented by the AAA on the appropriate form a $375 incentive payments can be released! Only a few AAAs have submitted documentation thus far and Sheila was disappointed, but encouraging, and agreed to resend the email containing the incentive payment form. She was also concerned about enrollment for the up-coming trainings: PEARLS is scheduled 11/17-18/16 in Peoria for agencies north of I74 and only 7 people registered thus far. Capacity is 20 and the registration deadline has been extended.

Approval of the Minutes: Members were provided with minutes for the September 14, 2016 meeting. That document was reviewed and hearing no questions/revisions, the following motion was submitted: MOTION: To approve as submitted. (ESKILDSEN/Niewohner). Approved unanimously.

Treasurer’s Report--- Balance Sheet dated 10/25/2016 was presented by Treasurer Julie Hubbard. It was noted that a payment of $9,000 to AgeOptions for ESP management should have been included and the ending balance was corrected to $103,933.12. MOTION: To approve the Treasurer’s Report as corrected. (PAETH/Rider) Motion APPROVED.

NOTE: PSA 01 had originally joined as a non-member, but has since requested reinstatement as a member (granted). Consequently, a dues refund should be remitted to PSA 01.

ESP Report--- Annual Report distributed. There was some discussion regarding the future of ESP and its inter-relatedness to CRP and all the other IT systems proffered by IDOA. No answers. No conclusions, except to try to maintain ESP for as long as possible.

IL Community Health and Aging Collaborative (ICHAC) Update--- In the absence of CEO, Michael O’Donnell, the report was provided by Jon Lavin. Under the ACL grant to Rush on behalf of the Collaborative, Matter of Balance classes are scheduled in Geneva (north) and Springfield (south) during October. The website, hosted by AgeOptions. Is making progress. The Collaborative meeting held on 10/19 featured a presentation from Don Smith, UWTX re: the Texas experience of expanding chronic disease self-management programs. NOTE: Members expressed an overarching concern about the depth of our current involvement with “healthy aging” programs and a feeling of being “spread too thin”.

Nominating Committee/Slate of Officers for CY 2017--- Susan Real reported that she had contacted the current officers to measure their willingness to continue on in the same offices. Happily, most had agreed! The following slate (incomplete) was submitted: PRESIDENT- John Smith, VICE-PRESIDENT: Susan Real, SECRETARY: Lucia Jones. The position of TREASURER is open for nominations from the floor, due to Julie Hubbard’s approaching retirement. After some discussion and a willingness to serve Keith Rider was identified as a great replacement! MOTION: To elect Keith Rider as TREASURER to replace Julie Hubbard now and to include his name on the submitted slate for 2017. (LAVIN/Eskildsen) Approved unanimously. Julie and Keith will begin the transition immediately.

Complete slate as submitted for 2017:
President John Smith
Vice President Susan Real
Treasures Keith Rider
Secretary Lucia Jones
Full slate to be voted on in January.

New Business

Proposed Budget for 2017--- The proposed document was disseminated to the members and presented by John Smith, President. Revenues and expenses were anticipated to remain stable as compared to CY 2016. There was limited discussion. MOTION: To accept the CY 2017 Budget as presented. RIDER/Niewohner Unanimous.

CY 2016 Audit--- The audit engagement letter was shared with the members present. It was noted that the fee had remained the same and as provided for in the budget. The audit is expected to take place in late February. MOTION: To accept the terms of the engagement letter as specified. PAETH/Hubbard Unanimous.

Adjournment--- Having completed the agenda, this meeting of Illinois Aging Services, Inc. was adjourned by consensus at 5:02 p.m.

Respectfully Submitted by Lucia West Jones


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