Illinois Aging Services
Meeting Notes
Area Agency on Aging for Lincolnland
Call to Order - 4:15 p.m. by Chairman John Smith
Present: PSA 02-Jones, 03-Eskildsen, 04-Thomas (on phone),
05-Real, 06-Shackleford, 07-Hubbard, 08-Paeth, 10-Holmes (on phone),
11-Smith, 13-Lavin. Absent: PSA 09-Barczewski, 12-Curry (for Gallagher).
Minutes - No formal minutes were taken for the meeting held
March 17, 2015. Notes prepared by the Chairman had been posted to the website
and were reviewed. MOTION: To approve the notes as presented.
LAVIN/Hubbard, UNANIMOUS.
It appeared that approval of the minutes for January 2015 had
not been completed. MOTION: To approve the minutes for January 27, 2015
that had been previously distributed. ESKILDSEN/Hubbard, UNANIMOUS.
Treasurer’s Report - A financial report covering the period
from March 17, 2015 to May 26, 2015 was distributed. The following payments
were noted: 1) Chicago Department on Aging- fees paid thru this year. However,
new ESP licenses have been ordered incurring an additional debt; 2) IDOA paid
thru this year; and, 3) Regarding IL Health and Aging Collaborative and the
Leading Healthy Futures contract - Thomas manages the contract, while Smith
and Hubbard pay the invoices. There was some additional discussion and one
correction: Under Income, the entry labeled "Leading Healthy Futures" should
read "IL Health and Aging Community Collaborative". MOTION: To accept
the Treasurer’s Report with the correction noted above. ESKILDSEN/Lavin,
UNANIMOUS.
Old Business -
A) ESP Update - Report prepared by Glennniece
Martin with AgeOptions
was distributed. Members noted that it would be helpful to have the report
ahead of time and that a break-down per PSA be provided indicating which records
were in need of updating. There was discussion of how the national, state-specific,
Chicago and, PSA 01 records could be updated. This is approximately 600 records!
Mr. Lavin indicated that AgeOptions is willing to do the updates without
additional compensation, but does not have the personnel to supervise the
activity which could be done by student interns. No final decision was reached.
Chairman Smith believes that log-in costs will remain unchanged. There was
discussion related to the development of the statewide IT plan - Had a provider
been chosen? - How will costs be determined and passed on? No known resolution
at this time.
B) Illinois Health and Aging Collaborative - Dr. Thomas
reported on the Collaborative progress thus far and was pleased with the work
performance from Leading Healthy Futures, the entity contracted to develop the
business plan. Mr. Lavin discussed an ACL grant that the Collaborative was working
on in conjunction with AgeOptions.
New Business -
A) Revised FY 2015 Budget was distributed. Major changes were
the addition of revenue re: the IL Health and Aging Collaborative and expense
re: to obtaining an annual audit. A simultaneous review of the audit proposal
indicated that the amount proposed in the budget was too high and needed to be
adjusted down to $1,500 from $4,000. Additional discussion included the need to
establish a reserve, the need for an audit and audit background, and the actual
amount of IAS payment to the Collaborative. Jon will check to identify the amount
paid by IAS and whether or not a refund is due. MOTION: To accept the revised
budget as proposed for FY2015 adjusted for the reduced audit expense. LAVIN/Real,
UNANIMOUS.
B) Audit Proposal was distributed earlier and reviewed by the
membership. Chairman Smith gave the reason that had precipitated the need for an
audit and noted that IAS had never been audited. It was suggested that the audit
should look back several years and then move forward through September 30, 2015.
Membership agreed that past finances should be reviewed. MOTION: To initiate
annual audits beginning with FY2015 (10-01-14 through 09-30-15) at the cost in the
approved budget revision. LAVIN/Eskildsen, UNANIMOUS. MOTION: To establish
an internal committee to examine prior years’ transactions. THOMAS/Lavin, UNANIMOUS.
Volunteering for the committee: Susan Real (04), Todd Shackleford (06), and a
representative from PSA 04 (Thomas to determine).
Adjournment - Having no other business, this meeting was adjourned
by consensus at 5:26 p.m.
Next meeting: August 25, 2015, 4:00 p.m., Area Agency on Aging for
Lincolnland, Springfield, IL
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