Illinois Association of Area Agencies on Aging
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Springfield, IL 62704
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Illinois AAA Association
Meeting Minutes
Area Agency on Aging for LincolnLand

Members Present: 01 Grant Nyhammer, 02 Lucia Jones, 03 Barbara Eskildsen, 04 Joanne Thomas, 05 Michael O’Donnell, 06 Todd Shackelford, 07 Julie Hubbard, 08 Joy Paeth, 09 Tracy Barczewski, 10 Shana Holmes, 11 John Smith, 12 Absent, 13 Jonathan Lavin.

Funding Formula Presentation – Betsy Creamer, IDOA. FY2015 (revised allocations) was passed out numbered letter 845. Purpose of today’s presentation is to go over the development, reason and history of the funding formula (which originated in the 90’s).

Minutes of past meeting: March 25, 2014. Motion: Move to approve the minutes, Moved by: Michael O. Seconded by: Tracy B. Approved as presented.

Treasurer’s Report: Joy Paeth. Accounts receivable shows a deficit in dues. Expenses will be more constricted without all dues being accounted for. A letter will be submitted to PSA who still owes dues stating advocacy results could be reduced. MOTION: Accept Treasurer’s Report - MOTION BY: Lucia J. SECONDED BY: Tracy B. APPROVED.

OASAC: Jon Lavin. Presentation on BIP, Seven proposals for unified assessment (RFP), IT is expected to be separate.

CCPAC: Tracy Barczewski. Meeting was held in April. Robin M - spoke about automated medication dispenser, finalizing P&P's for CCU's to begin on July 1. Current waiver expiring, extension has been asked for. Dennis M. held budget briefing (CCP), on track with spending. A reminder was given to submit billing regularly and touched on the issues with "recommended funding." Robin is moving to the Beam unit effective April. Several issues with companion plan of care, inconsistency between MCO’s. Handouts were given in regards to the CCPAC 1115 Waiver Ad Hoc and Calendar of Training/Special Events.

LIHEAP PAC meeting: Julie Hubbard. Several programs having difficulty in obtaining goals. Number of households served was given. Propane situation will be monitored. Encouraging a filling of tanks in summer while prices are lower; weather works is a program to certify clients however goals aren't as profound. HHS will do a Statewide monitor. Clients have to be re-certified for PIP, letters will be sent to clients. Summer cooling will not allow a tune up of air conditioners: Upcoming training "Essential Connections to Vulnerable Populations" June 3-5.

Illinois Act on Aging Committee Report – Barb Eskildsen. Updates with Medicaid applications, CCP programs/rules. CCP program will bring rules more in alignment with Medicaid rules. July 2014 is the target date for all applications to go to the two HUBS. Health & Human Services has applications pending (via the Affordable Care Act); the specialized HUBS will be doing CILAs, LTC support services eligibility apps, etc., and determinations. HUBS will be in Decatur & Chicago. Need clarification from HHS on directing clients with ABE application and a possible Liaison.

BIP Liaison Report – Jon Lavin, Joy Paeth, Barb Eskildsen. Groups were made (Joy, Barb and Jon) will be presenting ideas in regards to advertising, etc. Groups will be added involving corrections and those being released.

1115 Waiver updates on workgroups - Barb Eskildsen.

AAA Workgroups & IDOA Workgroups. Upcoming conference call (with workgroups only).

Government Associates Report – Terry Steczo and Maureen Mulhall. Overview of budget - Discussion of new dollars perhaps to place towards budget. The twelve month budget will be passed later this week. Medicaid amendment released, Smart Act changes (adding adult dental care, not preventative, just fillings & extractions). House Bill 6096 & Senate Bill 741 discussed.

Disaster Response Drill by IDOA – Jon Lavin. How to respond to the request - Follow IDOA's Emergency Plan kept at our Agency in addition to our Providers having a certain amount of time for them to respond. It was also for us to notify IDOA that we were on alert and able to assist other counties if needed and be aware of how this could affect our region.

OMB Super Circular Request for Training – Barb Eskildsen. MOTION: Barbara E. will make a request for training by letter. MOVED BY: Tracy B. SECONDED BY: Todd S. APPROVED.

ABE & Medicaid Applications problems - All members. Barbara E. has requested all AAA's submit questions and concerns by email to her so she can place together one unit of questions for HHS and find a resolute. (See prior comments made in "Illinois Act On Aging Committee Report".

ADRN & the consultant discussion on how I4A would like to interface – All members. Educating consultant/maintaining current network development. Educate new consultant on current strategic implementations placed within the AAA's, introduce how the AAA's are a great asset to the Community, DHS, HFS, etc., in submitting applications and assisting clients under the age of 60. We have professionalized our network through development/AIRS certification/ESP network. The AAA's empower the persons with disabilities network where the CILS enable the persons with disabilities network.

Nominating Committee for officers for next FY2015 - All members. Need committee for upcoming members. In the August meeting a slate of officers will be presented/completed by the committee members. *Committee members listed below.

  • *Lucia J
  • *Michael O
  • *Tracy B

Shana was asked to consider re-election as Secretary – Shana accepted. Barbara was asked to resume as President – Barbara declined, but would accept another office position *Committee members stated they will meet and discuss election of President and Vice-President.

SID Granet Award – All members. MOTION: To nominate Senator William Haine for SID Granet Award. MOVED BY: Michael O. SECONDED BY: Jon L. APPROVED.

Formulary clarification which was presented by Betsy and distinction of base funding. Re-classification of formulary distinction, funding, rural areas and factor. Further discussion will be emailed by AAA's to Barbara Eskildsen if this needs or wants to be pursued further.

Illinois Coalition substance abuse – Michael O’Donnell. New Coalition. Find out more information to possibly be a part of coalition.

Education & Training – Joan T. Update on grant and evidence based training at IDOA. Close to 60 people registered for training May 28, 2014 at IDOA. Goal was to develop increased awareness about the Illinois Education Services. Strengths on representing AAA's, are placing a picture of capability for our network. We are offering a blend of Aging, Mental Health, Persons with Disabilities.

N4A – Jon Lavin. Update on terms and update on innovations. Jon Lavin is running for re-election as a N4A Region 5 Board Director. Ballots will go out soon. N4A has advocated why the network needs involved. CMS presentation in Baltimore was discussed. Aging policy briefing included a possible sequestration in 2016. Concerns about public transportation funding were discussed.

Staff/Ombudsman/APS – Todd S. Transparency/Questions/Abilities allowed within the program. Discussion about Ombudsman staff and their abilities within that program and all that it entails (i.e., mini-mental etc.) Sally Petrone was unable to attend our meeting today due to emergency issues. Sally is planning to attend our meeting when able to do so.

IT System – All members. Agenda/IT System/Development. Fully functioning Aging System; need to find software to host ESP.

The next meeting is scheduled for August 26, 2014.

ADJOURN AT 4:49 p.m. on MOTION BY: Michael O. SECONDED BY: Lucia J. APPROVED.

MINUTES COMPLETED BY: Shana A. Holmes, I4A Secretary


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This page was last updated 01/13/2020